Esprit Awards 2025 Finalists
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Best Overall Corporate Event
The Best Overall Corporate Event award celebrates an exceptional gathering that exemplifies excellence in corporate event management. This distinguished event seamlessly integrates strategic planning, innovation, and flawless execution, creating a dynamic and impactful experience for attendees. It represents the pinnacle of professionalism and creativity in corporate event execution, setting a benchmark for the industry.
Access Envision
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Company
Access
Company Website
Summary of Event
Envision isn’t just a conference—it’s an investment in our people. We delivered WOW moments, inspired action, and championed sustainability. From goal-setting and a dynamic keynote to our 1st-ever Sustainability Pledge, we proved that shared experiences fuel inspired people—who then create change. The event successfully delivered on its key goals—inspiration, engagement, and sustainability—with data-backed results that prove its effectiveness.
Access Envision 2024 was more than a corporate gathering—it was an immersive experience that strengthened culture, inspired action, and set a new standard for sustainable event planning.
Deloitte Southeast Asia Partner Conference 2024
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Company
Jiggee
Company Website
Summary of Event
The Deloitte Southeast Asia Partner Conference 2024 was a gathering of Deloitte’s partners from across the Southeast Asian region.
This event served as a platform for collaboration, knowledge sharing, and strategic discussions aimed at driving the firm’s growth and enhancing its services.
Event Highlights: https://youtu.be/5O_kD_7Ymw0
• Plenary Opening: The conference commenced with a dynamic plenary session featuring a combination of song, dance, custom fans, and choreography, setting an energetic tone for the event.
• Drone Light Show: A spectacular display involving over 500 drones illuminated the Kuala Lumpur skyline near the Petronas Twin Towers (KLCC). This breathtaking show symbolized Deloitte’s commitment to innovation and its vision for future growth.
• Opening Video Presentation: The conference featured an opening video that took attendees on a visual journey spanning 10 vibrant cities, emphasizing themes of honouring the past, respecting the present, and leading into the future.
• Event Management: The conference was organized by Jiggee, a renowned special events agency operating in Malaysia, Singapore, and Hong Kong, known for delivering creative and impactful events across the Asia Pacific region.
These elements collectively contributed to a memorable and forward-looking conference, reinforcing Deloitte’s dedication to fostering collaboration and driving innovation within the Southeast Asian market.
Google Workspace: Gemini at Work
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Company
MAS
Company Website
Summary of Event
When Google Workspace needed to inspire business leaders and influencers around the power of unlocking success with Gemini, MAS created an event that exemplified excellence in corporate event management through strategic innovation and flawless execution.
Our challenge was transforming a complex AI product story into an accessible, engaging experience that would drive genuine adoption. We designed a multi-layered activation that featured five distinct elements: an inspiring keynote with Mark Cuban, hands-on demos, intimate analyst engagements, a customer roundtable, and an exclusive creator networking hour.
The event's innovation lay in gamifying corporate education, transforming technical training into memorable challenges such as a custom escape room where attendees mastered Gemini tools under pressure, personalized AI photo booths generating shareable content, and real-world demo scenarios using live technology. Recognizing that different audiences require tailored approaches, we facilitated fireside chats and arranged one-on-one conversations between industry analysts and Google executives to ensure technical questions received expert attention, and hosted Learning Labs for classroom style engagement.
Gemini at Work delivered exceptional results: 900+ completed product demos, including 200+ AI-generated photos creating organic social amplification, and 60+ successful escape room completions proving genuine skill mastery. Most importantly, we converted critical business and thought leaders into advocates who shared Gemini with their networks, extending impact far beyond the event itself.
This single-day event transformed technical training into hands-on memorable moments, raising the bar for corporate events and demonstrating new strategies for introducing complex innovations to an audience.
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Best Overall Nonprofit/Association Event
The Best Overall Nonprofit/Association Event award highlights a remarkable gathering that goes beyond celebration, embodying the spirit of purpose-driven excellence. This event demonstrates outstanding planning, execution, and a commitment to the mission of the organization. It stands as a shining example of how events can effectively amplify and support the causes that matter, showcasing the ingenuity and dedication of those in the nonprofit and association event sector.
2024 Hip Hop Grandmaster Awards
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Company
Lenny Talarico Events
Company Website
Summary of Event
The 2nd Annual Hip Hop Grandmaster Awards, hosted by the Paid in Full Foundation, took place on October 5, 2024, at Aria Las Vegas. The Foundation honored three pioneering icons—Kool Moe Dee, Grandmaster Caz, and Roxanne Shanté—each recognized for their transformative roles in shaping hip‑hop culture.
Hosted by Terry Crews, the evening featured appearances by legends such as Nas, DJ Jazzy Jeff, Doug E. Fresh, E‑40, Fab 5 Freddy, Rakim, and Scarface. Attendees experienced a rich pre-dinner reception showcasing artifacts curated by The Hip Hop Museum; including original master tapes of Illmatic, early performance flyers promoting "Rapper's Delight" and even the first Grammy awarded for "Best Rap Performance" in 1989- to DJ Jazzy Jeff & the Fresh Prince.
Interviews moderated by Fab 5 Freddy and performances followed honoring each recipient. Emotional speeches from Caz and Shanté and Kool Moe Dee were highlight moments.
In a heartfelt Instagram tribute, Nas wrote, “These innovators were at times uncredited, slept on, and if not for them there would be no US in Hip Hop. They changed the world. We thank you."
Aligned with its mission, the Foundation awarded $500,000. financial stipends to support each honoree’s ongoing creative endeavors, continuing the model set by its first awards in 2023 which honored RAKIM and Scarface.
By “giving these icons their flowers,” the Paid in Full Foundation ensures that hip‑hop’s foundational voices are celebrated and empowered.
Event Partner
Technisch Creative
Company Website
LOOK: The Dada Ball
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Company
OneWest Event Design & Production
Company Website
Summary of Event
LOOK: The Dada Ball – A Surreal Celebration of Anti-Art
To mark the 10th anniversary of LOOK and Contemporary Calgary, The Dada Ball shattered all expectations of what a fundraising gala could be. Inspired by the anti-establishment art movement of Dadaism, the event rejected tradition in favour of chaos, unpredictability, and immersive absurdity—delivering a high-concept, high-impact evening for art lovers, philanthropists, and creative leaders.
Guests were led through a surreal experience from the moment they arrived—not through the front doors, but via a custom-built wooden walkway leading to a hidden emergency exit. Inside, Contemporary Calgary was transformed into a multi-level, sensory dreamscape. From a central scaffolding tower wrapped in cling wrap and filled with performers, to life-sized gummy bears and glitching digital displays, each detail blurred the line between art and environment.
Dinner was served in dustpans, centrepieces featured mannequin limbs and deconstructed instruments, and performances ranged from spoken word to a fashion show and a surprise set by Kiesza.
Executed in tight timelines and layered with logistical complexity, the event brought together artists, designers, models, and patrons in full creative collaboration. The result? A record-breaking $2.2 million raised for Contemporary Calgary, glowing guest feedback, and a reimagined standard for what a modern art fundraiser can be. The Dada Ball wasn’t just an event—it was an immersive work of art.
The Congressional Medal of Honor Society Celebration 2024
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Company
The CE Group, Inc.
Company Website
Summary of Event
The Congressional Medal of Honor Society Celebration brought 32 Medal of Honor Recipients and their families to San Antonio for a week-long series of private and public events honoring America’s most decorated heroes. The event featured more than 35 experiences in just seven days, and culminated in the Patriot Awards Gala with 1,500 guests.
Guests were taken on tours of various establishments, including the Vietnam Army Grunt Museum, the Alamo, the Tobin Center, and the San Antonio Missions. Other events included a Heroes Futures Luncheon at the Witte Museum, a Fiesta Reception at The Quadrangle at Ft. Sam Houston, a Dinner & Charreada at Asociación de Charros San Antonio, and 15+ meals and meetings at the St. Anthony Hotel.
The CE Group managed every detail—from event design to transportation logistics—with a deep commitment to hospitality and reverence. Personal guest care was provided with compassion and dignity at every moment, starting when guests were greeted with a band, a firetruck water cannon salute over their airplane on the tarmac, and a welcome message by Mayor Ron Nirenberg.
The highlight of the program was the black-tie Patriot Awards Gala, where we entertained 1,500 guests at the Henry B. Gonzalez Convention Center’s Stars at Night Ballroom. Awards were presented to Chuck Norris, Taylor Kitsch, Martha MacCallum, and The Gene and Jerry Jones Family. The crowd was then treated to a performance by the King of Country himself, George Strait.
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Best Overall Private Event
The Best Overall Private Event award signifies an unparalleled celebration that epitomizes the artistry of event planning. This exclusive affair demonstrates impeccable execution, personalized touches, and a seamless flow that reflects the highest standards in private event excellence. It is a testament to the exceptional skill, creativity, and attention to detail exhibited by event professionals in creating unforgettable moments for their clients.
Aloha To 70: Surprise Birthday Celebration
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Company
Kristin Banta Events Inc
Company Website
Summary of Event
This surprise 70th birthday celebration was a heartfelt, high-energy tribute to a beloved honoree, designed to transport 250 of her closest friends, family, and colleagues from every chapter of her life to a private island-style luau - right in the heart of Los Angeles. The purpose: to honor a life well-lived with an immersive, multigenerational experience that blended nostalgia, elegance, and tropical joy.
Guests were welcomed by hula dancers, live ukulele music, and fresh kukui nut and floral leis. A tropical cocktail reception featured tiki drinks served in whimsical vessels, passed bites with vibrant garnishes, and themed decor layered with bamboo, palm leaves, and bright florals. The emotional peak came during cocktail hour, when the guest of honor - tricked into thinking she was attending a movie premiere - arrived to a surprise chorus of “Happy Birthday,” greeted by waves of joyful tears and applause.
Dinner unfolded on a transformed tennis court, reimagined as a lush luau dining space with luxe patterned linens, tiki torches, coconuts, conch shells, and soft sunset lighting. After a Hawaiian-inspired plated dinner, tribal dancers led guests to the final surprise: a ballroom converted into a retro tiki lounge. With glowing glass orbs, a vintage bamboo bar, themed decor, and a DJ spinning from a palm hut, guests danced late into the night.
The result was a once-in-a-lifetime celebration that guests are still talking about ... and one so joy-filled that we literally had to kick people out at the end of the evening.
An Event... 25 Years In The Making
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Company
RS Event Productions
Company Website
Summary of Event
Celebrating 25 years with Dinner and Discovery became the theme of this anniversary event. This event was created to be interactive from the moment guests stepped out of their vehicles. The experience centered around the client’s collection of New Year’s Eve eye glasses, memories from their wedding time capsule and recollection of annual family highlights for the past quarter of a decade. Each year was brought to life with displays featuring major historical events, family milestones, and notable moments from guests’ lives. Guests enjoyed cocktails and passed hors d’oeuvres while exploring the exhibits for clues to an interactive scavenger hunt as a DJ spun hits from the past 25 years. The reveal into the dining portion of the tent was a stunning display of yellow tulips, which paid homage to the clients mother and her favorite color. A multi-course plated meal was served and live entertainment by a singer and guitarist created a memorable dining experience. To continue the tradition of creating memories, each guest filled out prediction cards for the year 2049 using engraved pens as a keepsake, marking the future celebration of the client’s 50th wedding anniversary. All memories and mementos from the evening were collected to be sealed in a time capsule, to be buried on the client’s property the next morning—preserving the celebration for 2049.
Anniversary Fête
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Company
International Spy Museum
Company Website
Summary of Event
The Anniversary Fête was a celebration of four suppliers from different areas of the events industry and their tenacity through the ages. The event commemorated the milestone anniversaries of the International Spy Museum, Lucy Black Entertainment, A. Griffin Events, and Love Life Images, honoring their 5-, 10-, and 20-year anniversaries in style with the French Punk Rock party of the year. The event was made possible by generous collaborations from other industry partners, as a testament to how each of these vendors has impacted the city’s events over the years. From the innovative color palette and fun graffiti patterns to the eccentric food and beverage offerings, the Anniversary Fête was a true celebration of creativity, color, and community.
Event Partner
A. Griffin Events
Company Website
Event Partner
Lucy Black Entertainment
Company Website
Event Partner
Love Life Images
Company Website
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Best Overall Public Event
The Best Overall Public Event recognizes an extraordinary gathering that captivates the public with its innovative design, flawless execution, and immersive experiences. This event sets the standard for excellence in the realm of live experiences, showcasing the pinnacle of creativity and professionalism in the events industry.
Charlotte SHOUT!
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Company
Charlotte Center City Partners
Company Website
Summary of Event
Charlotte SHOUT! is an annual, multi-week festival that celebrates the creativity and diversity of Charlotte through a vibrant mix of art, music, food, and ideas. Produced by Charlotte Center City Partners in collaboration with the City of Charlotte and various sponsors, the 2024 festival brought Uptown Charlotte to life with over 250 activations and experiences, most of which were free to the public. The event serves as a platform for local, national, and international artists to showcase their work, while fostering community pride and encouraging people to engage with the city in new, inspiring ways.
Targeting a broad and inclusive audience, Charlotte SHOUT! offered something for everyone—from immersive art installations and interactive performances to thought-provoking speaker panels, live concerts, and unique culinary experiences. The festival took place across multiple venues and public spaces, creating a dynamic atmosphere that welcomed tens of thousands of attendees.
Notable outcomes included increased visibility for local artists and vendors, strong social media engagement, and record-breaking attendance at many activations. Signature events such as StrEATs, the Ideas Conference, nightly performances at Victoria Yards, and the Charlotte Mecklenburg Student Art Gallery & SHOUT! Lounge received particularly enthusiastic responses.
Charlotte SHOUT! 2024 stood out through its inclusive programming, strong community partnerships, and citywide impact. By blending cultural celebration with economic development and civic engagement, the event exemplified how public festivals can uplift a community, spark creativity, and draw people together in powerful ways.
Coors Light - Chill Train
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Company
Citizen Relations Experiential
Company Website
Summary of Event
In 2023, despite its strong performance, Coors Light faced a declining beer market. To regain momentum and boost sales during winter, the brand needed a bold move. Coors Light purchased “The Big Game” ad space on the Canadian broadcast and reimagined the iconic Silver Bullet as the Coors Light Chill Train.
For years, Canadians have been excluded from one of the Big Game’s biggest highlights: the ads. Just when it looked like there was hope for change, a 2019 Supreme Court ruling shut it down. Canadian Big Game viewers scrambled to find a bar with a US broadcast via satellite, begrudgingly watching the ads on YouTube the next day or reading headlines like “the best Big Game LVII ads you missed because you’re in Canada.” Unless multinational brands purchase ad time during the Canadian broadcasts.
So we did.
Citizen Relations was tasked with ideating and creating a consumer brand experience that brought the Coors Light Chill Train to life in an engaging and unforgettable way.
In the days leading up to the Big Game, as the metaphorical Chill Train swept across Canada to Vegas for the Big Game, it froze everything in its path. Canadians awoke to a sub-zero spectacle: frozen street lights, statues, benches, bike racks, and even “people”. Frozen freight fell from the train, leaving behind cool prizes for Canadians in Vancouver, Calgary, and Toronto.
The Coors Light Chill Train campaign led to a 13% sales increase, a 534% rise in searches, and over 451.7 million media impressions
Modern ART Attack
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Company
Entire Productions Inc.
Company Website
Summary of Event
Since 2009, Entire Productions has curated an annual event to showcase our expertise in event strategy, design, and planning. This past year, we unveiled the Modern Art Attack Event Experience at the San Francisco Museum of Modern Art (SFMoMA). Designed to inspire, this immersive event blended cutting-edge entertainment, avant-garde performances, and interactive activations, celebrating creativity and innovation..
Curated for corporate event decision-makers, the evening featured awe-inspiring aerial acts, live painting, fashion sketching, interactive art installations, and an infinity-mirrored dance floor. Guests engaged with custom-designed pin buttons for personalization, a vibrant AI photo booth, vinyl spin art, and on-site screen printing. Culinary artistry took center stage with bold, monochrome food presentations by Foxtail Catering and inventive libations from The Bar Car. Every activation was meticulously crafted to captivate, inspire, and foster meaningful industry connections.
With a retail value in the mid-six figures, this highly anticipated event strengthens Entire Productions’ relationships with clients and vendor partners, providing unparalleled exposure and networking opportunities. It also serves as a powerful internal team-building experience, pushing creative and logistical boundaries.
Creativity flourished from the beginning, with influences from iconic artists like Mondrian, Frida Kahlo, and Keith Haring shaping our design. Attendees contributed to a living paint-by-numbers model, marveled at an aerial duo suspended from a metal globe, and explored a striking Frida Kahlo-inspired tableau.
By blending artistry, technology, and entertainment, the Modern Art Attack Event Experience solidified Entire Productions’ reputation as a leader in visionary event production, leaving a lasting impact on guests and the industry.
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Best Overall Wedding
The Best Overall Wedding award honors an exceptional celebration that showcases meticulous planning, impeccable execution, and a perfect blend of personal style. This event exemplifies the pinnacle of matrimonial bliss, where every detail is flawlessly curated, and the seamless orchestration reflects the expertise of a true event professional.
Harmony in the Desert
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Company
Wilkinson Rhodes
Company Website
Summary of Event
At the heart of Madelyn and Christopher's love story lies a journey of artistry, music, and shared adventures that culminated in their dream wedding in Palm Springs, a place deeply intertwined with their cherished memories and personal connection. As a woodworker crafting elite custom furniture and a festival production professional, their union symbolized a harmonious blend of creativity and passion.
With family and friends traveling from across states to witness their special day, our team was entrusted with bringing to life Madelyn and Christopher's intimate and heartfelt vision. Through carefully curated activities including thrift store outings, a lavish steakhouse rehearsal dinner, and a starlit wedding celebration, each moment was crafted to immerse guests in the couple's story and shared experiences.
The success of this exceptional event lay in its unwavering focus on guest experience, unveiling a seamless tapestry of love, joy, and togetherness that resonated through every element of the wedding weekend. From the white glove hotel service to the tailored activities, Madelyn and Christopher's wedding encapsulated a true sense of community and celebration, forging unforgettable memories for all who were present.
Target Audience: Out of Town Friends and Family
Key Activities: Themed thrift store outings, pool welcome party, swanky rehearsal dinner, starlit wedding dinner and dancing
Notable Outcomes: Uniting guests, celebrating love through shared experiences, and creating lasting memories of a harmonious wedding weekend.
Love, Lights, & Disco
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Company
Wilkinson Rhodes
Company Website
Summary of Event
A New Year’s Eve Celebration unlike any other. Love, Lights, and Disco celebrated Allison and Derek’s union where guests experienced a multi-faceted wedding experience that ranged from traditional white to a sequined late-night disco lounge.
In less than five months, we had the privilege of curating Allison and Derek's wedding - a unique celebration that united elegance and fun on the unforgettable backdrop of New Year's Eve. The event was designed to appeal to a diverse audience, catering to esteemed Toyota executives and local politicians while ensuring a fun and funky surprises for the bride and groom's friends and family.
The evening unfolded across three distinct spaces within the hotel, each offering a different ambiance and experience. From the intimate, flower-adorned altar to the historic lobby and the dazzling two-story ballroom adorned with disco-inspired mirrors, the event combined sophistication with a touch of glamour. The highlights of the night included mariachis, "lovebirds" passing cocktails amongst guests, watercolor artists, a live band, and a spectacular midnight confetti explosion followed by rooftop fireworks that concluded with a late night disco lounge. The couple's three outfit changes added a personal touch to the festivities, capturing the essence of their love for disco music and celebration. The seamless blend of elegance and excitement, coupled with the couple's infectious energy, made this wedding a standout success that will be remembered for years to come.
Old Hollywood, New Year, Timeless Love!
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Company
ONE North Broad
Company Website
Summary of Event
On New Year's Eve, 2024, ONE North Broad transformed into a dazzling stage for Julia Rae and Mat Lucido's wedding - a celebration that combined classic Hollywood glam with deeply personal touches. Hosted within the iconic Masonic Temple in Philadelphia, the event welcomed 140 guests, including prominent media personalities, for an unforgettable affair.
The event's design and intention were steeped in elegance and legacy. Inspired by fellow Philadelphian Grace Kelly, Julia paid tribute to the princess's timeless style in a custom ball gown that echoed Kelly's 1956 wedding dress, completing the look with Fleurissimo, the same fragrance created for Grace's royal wedding. Adding an extraordinary layer of serendipity, the couple were married in the same National Historic Landmark where Grace Kelly's son, Prince Albert of Monaco, hosted his Planetary Health Awards Gala just months earlier, further deepening the connection to legacy and place.
Key highlights included a private vow exchange and a heartfelt ceremony officiated by The Voice's Chris Watson, with live vocals. A standout moment came when the bride surprised her new hubby by taking the mic for a powerhouse performance of "Crazy in Love" with their 11-piece band bringing the house down. As midnight approached, the room filled with cheers, kisses, festive singing, and vibrant lighting - the perfect welcome to the New Year!
Event Partner
Olive & Shae
Company Website
Event Partner
Mario Oliveto Photography
Company Website
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Catered
Catered recognizes outstanding design and production of food and/or beverage for an event, or series of events.
A Hamilton Reception
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Company
AFFAIRS to REMEMBER
Company Website
Summary of Event
Hartsfield-Jackson Atlanta International Airport hosted CFOs from airports across the United States for a prestigious, two-day national conference that rotates among major cities each year. For this year’s opening reception, the client’s goal was to showcase the rich culture, hospitality, and unique character of Atlanta—offering attendees a memorable and immersive introduction to the host city.
To bring this vision to life, we curated an extraordinary evening that blended authentic local flavor with world-class entertainment. Hosted at the historic Biltmore Ballrooms, the reception welcomed 110 distinguished guests—all senior financial executives from airports nationwide—and featured a refined three-course dinner inspired by Atlanta’s culinary heritage. Guests entered through a hidden speakeasy doorway, cleverly disguised as a photo opportunity styled after the Hamilton set, creating an engaging and unexpected moment of discovery.
A Bridgerton-inspired string ensemble added a touch of elegance during dinner, setting the stage for the evening’s grand finale: a live Broadway performance of Hamilton at Atlanta’s iconic Fox Theatre, one of the city’s most treasured cultural landmarks.
Every element of the evening was intentionally designed to reflect Atlanta’s vibrant spirit and creative energy. The event not only fulfilled the client’s goal of celebrating the city’s essence but also left a lasting impression on aviation leaders from across the country—setting an inspiring tone for the remainder of the conference.
From Our Hearts to Your Palate
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Company
Thomas Caterers of Distinction
Company Website
Summary of Event
This unforgettable wedding was a masterclass in high-end hospitality, designed for a discerning couple whose passion for fine food and drink shaped every detail of their celebration. Their goal was clear: to immerse guests in a multi-sensory journey through their favorite flavors, wines, and craft cocktails—creating a personalized, gourmet experience from start to finish.
Targeting a guest list of fellow food lovers, the couple curated a seasonally inspired menu that celebrated comforting fall ingredients and global influences. From Veuve Clicquot welcomes to tableside wine pairings and champagne toasts, and from candied bacon spoons to Japanese soufflé pancakes, each moment honored the art of culinary storytelling.
Signature cocktails, such as a citrus smoked old fashioneds and a "Marry Me" Ginger and hibiscus mule, complemented elevated hors d’oeuvres like truffle, ricotta, and honey crostini's and deconstructed shrimp tempura rolls. Entrées included a plethora of options ranging from herb-rubbed beef tenderloin cooked to perfection to vincotto painted chicken to a thoughtfully crafted vegan option—demonstrating inclusive luxury at its finest.
The event was a success not only for its menu but also for its flawless execution. Detailed risk management plans ensured seamless service, guest safety, and weather contingency, while late-night indulgences including a premium tequila service capped the night in style.
What truly set this event apart was the authenticity and precision with which the couple’s love story was told—through food, drink, and immersive hospitality. It wasn’t just a wedding. It was a curated celebration of flavor, memory, and meaningful
Garden of Thyme Showcase
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Company
Foodz Catering
Company Website
Summary of Event
The “Garden of Thyme” Showcase at the Denny Blaine Estate was a curated culinary and event design experience for 100 VIPs and industry professionals. Designed to spotlight our catering and mixology excellence, this event was the first-ever event held at the historic estate. The experience began with an elegant cocktail hour featuring passed hors d’oeuvres, a Burrata Bar, and a build-your-own Amaro and Vermouth Spritz Bar—each drink labeled and styled for social media moments. Guests explored interactive stations, including a custom olive oil titration lab and mini ice cream cones paired with cocktails.
Dinner unfolded under a clear-top tent in the lower estate, where guests were treated to a four-course Tuscan feast. Highlights included family-style “flights” of salads and pasta presented on live-edge boards and a roving porchetta carving station. Vegan dishes and curated wine pairings ensured inclusivity and a luxurious experience.
Despite the logistical hurdles of debuting a new venue—from load-in challenges to unconventional prep spaces—our team executed a seamless and enchanting evening. The event concluded with a dessert course and cocktails, featuring a transformed Cannoli Bar and signature espresso martinis. The showcase raised the bar for immersive catering, demonstrating how elegance, creativity, and operational excellence converge in a single evening.
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Design/Décor
Design/Décor recognizes outstanding design and production of decor elements for an event or series of events.
Eye Spy a British Invasion
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Company
Hello! Destination Management
Company Website
Summary of Event
On March 1, 2024, Brown & Brown Insurance welcomed 2,000 of its Team Members to their annual Friday night costume party at Gaylord Palms in Kissimmee, Florida. Inspired by the conference’s “Cracking the Code” golden age of spy theme, we transformed Gaylord’s atriums into Dr. Evil’s island. Guests donned their best spy disguise and joined Austin Powers for a British Invasion exploring six unique themed areas in a quest to save their beloved president’s cup from hot magma of the custom-built Mount Krakakoda volcano by using their party mojo to defeat Dr. Evil and his fat and golden sidekicks.
Jordan's 30th Birthday Soiree
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Company
David Merrell
Company Website
Summary of Event
Jordan’s 30th Birthday Soiree was a highly customized, design-driven celebration set against the backdrop of Pelican Hill Resort in Newport Beach. With just 30 guests and a tight turnaround of only eight days, the event was envisioned as a bold, floral-forward experience that reflected the guest of honor’s vibrant, joyful personality—without resembling a wedding or traditional garden party.
The design journey began outdoors, where cocktail tables were dressed in rich velvet linens—fuchsia, lime, aqua, and tangerine—paired with sculptural gazing balls and luxe rattan lounge groupings. This set the tone for a seamless transition into the main event space, where a 32-foot-long floral arbor became the visual and emotional centerpiece of the evening.
Brought to life with over 50,000 fresh blooms and oversized paper flowers, the arbor floated above a single king’s table set for 30. Beneath it, a richly layered tablescape combined fine china, rattan chargers, gold flatware, and custom Jonathan Adler coasters. Lighting was soft and architectural, rattan pendants hung above, and custom lounge vignettes continued the design story around the room.
Every element—from florals to furnishings—was selected to evoke a sense of joy, warmth, and thoughtful sophistication. The result was an immersive environment that felt alive with color, texture, and personality—a celebration of Jordan, beautifully brought to life through intentional and exceptional design.
Let It Roll Monopoly Night
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Company
VEGAs Event Group
Company Website
Summary of Event
Let It Roll – Monopoly Night was a bold, immersive event concept designed by VEGAs Event Group to transform the traditional board game into a life-size, fully thematic environment. Hosted at the historic 1902 Nightclub in San Antonio, the event aimed to bring together 150+ event professionals for an evening of strategic gameplay, dynamic networking, and theatrical entertainment, all while raising funds for the SEARCH Foundation.
From the moment guests arrived, they were transported into a Monopoly-inspired world. A retrofitted 1964 VW van was transformed into a DJ-powered locomotive—complete with smoke stack and cowcatcher—welcoming attendees with themed music and visual branding. A custom registration zone featured 4-foot “OWN IT ALL” marquee letters, showgirls, and a red carpet leading to a glowing video wall tunnel, which replicated the Monopoly board and showcased sponsor properties.
Inside, every detail reflected Monopoly's iconic visuals. From LED dance floors surrounded by vinyl-printed properties to themed signage like “Water Works” at the bar and “Free Parking” near the restrooms, the venue was transformed into a live-action game board. VIP sections were styled as property “ownerships,” branded with sponsor logos and signage. The “Luxury Tax Lounge,” a pink velvet VIP room guarded by Keystone cops, offered exclusive access and high-end service. Other standout decor elements included a custom-built jail cell, giant dice photo activation, and hundreds of floating Monopoly bills and gold coins suspended from the venue’s ceiling.
This unforgettable night seamlessly combined design, storytelling, and function—turning decor into a living, breathing part of the guest experience.
Event Partner
Davila Photography
Company Website
Lit Gala: Once
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Company
OneWest Event Design & Production
Company Website
Summary of Event
Lit Gala: Once was a transformative, one-night fundraising event that reimagined the Calgary Central Library as a living fairytale—rooted not in the lighthearted stories of modern animation, but in the haunting beauty and moral complexity of classic Grimm’s fairytales. Hosted by the Calgary Public Library Foundation in collaboration with OneWest Events, the gala welcomed 260 guests and raised over $600,000 to support critical literacy and community programs.
Guests entered through a dark, twisted forest of willow and manzanita, stepping into a world of moody grandeur, rich textures, and theatrical storytelling. From an enchanted forest to a regal grand ballroom, every space was meticulously designed to evoke both nostalgia and suspense. AI-generated imagery—such as a shadowed red apple, golden mirror, and sparkling slipper—added a surreal, modern edge to the immersive environment.
The evening featured a literary-inspired menu, whimsical craft cocktails, and captivating performances by Alberta Ballet (from GRIMM) and the Calgary Opera. Signature activations like Blind Date with a Book and a thrilling silent auction were carefully positioned to maximize guest engagement and fundraising outcomes.
Through intelligent space planning, dramatic design, and seamless storytelling, Lit Gala: Once balanced elegance and unease, creating a compelling, cinematic experience. By embracing the darker, more authentic side of fairytales, the event honored the Library’s commitment to real literature and reminded guests that stories—like libraries—hold power to enchant, transform, and provoke.
Myths & Legends
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Company
Hello! Destination Management
Company Website
Summary of Event
On December 13, 2024, Hello! Destination Management welcomed 550 of its team members and their guests to the Gaylord Palms in Kissimmee, Florida for its annual year end celebration. Inspired by the Friday the 13th and the positive and negative stories it inspires, “Myths & Legends” celebrated all things mythic at an evening event that included a reception “promenade” space, dinner, and four after party spaces all themed as outlets and common spaces at a fictional “resort within a resort” called the Purple Orchid, inspired by the White Lotus and the Greek décor design of the Gaylord Palms. This event of epic proportions celebrated team members achievements throughout the year and invited them to explore, discover and experience.
Under the Stars - The 59th Medallion Club Awards Gala
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Company
Greenscape Design and Decor Inc.
Company Website
Summary of Event
On March 28, 2024, the Vancouver Convention Centre was transformed into an ethereal, dreamscape for “Under the Stars - The 59th Medallion Club Awards Gala.” Greenscape Design and Decor created floral and foliage installations that immersed guests in a celestial-inspired wonderland.
A dramatic floral arch served as the event’s grand entrance, setting the tone for an enchanted evening. This first guest photo op seamlessly blended botanical elements with the event’s aesthetic, inviting guests into a world of floral magic.
Greenery vignettes in the foyer and towering canopy trees onstage provided additional layers of scale, texture, and natural beauty, enhancing guest engagement and creating immersive pockets of enchantment throughout the space.
The showstopper was the breathtaking floral ceiling installation with an impressive floral chandelier that was created using cascading wisteria, lush greenery, and warm white twinkle lights. Its inky lilac, periwinkle, and violet hues mimicked the star-studded night sky, evoking the look and feel of a floating constellation.
The overall floral and greenery design was deeply intentional, playing with scale, movement, and light to create a night sky illusion. The interplay of cascading florals evoked the sensation of shooting stars, while the central placement of the oversized décor elements ensured maximum visual impact.
The installation was meticulously handcrafted by Greenscape’s design team, with each flower and leaf intentionally placed and considered. Inspired by the ephemeral beauty of the night sky, this floral event design embodied the gala’s aspirational theme, a celebration of excellence and the pursuit of reaching for the stars.
With This Weed, I Thee Wed
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Company
Kastina & Co.
Company Website
Summary of Event
Rachelle and Kurt’s wedding reimagined floral and event design by making cannabis the centerpiece of its aesthetic vision—an unprecedented move in Minnesota’s emerging cannabis landscape. Set on a working hemp farm owned by the groom, the event incorporated cannabis plants, leaves, and buds into every element of the décor, from the bride’s bouquet to large-scale installations that framed the ceremony and reception spaces. This wasn’t novelty for novelty’s sake; it was an intentional design statement about beauty, sustainability, and a shared passion.
The visual concept focused on elevating the cannabis plant from a cultural taboo to a symbol of elegance. Fresh cannabis leaves were woven into modern floral arrangements alongside traditional blooms and grasses, creating lush, organic textures with earthy tones and sculptural lines. Full stalks with flowering buds were used in ceremony aisle markers, which were later repurposed as dinner table centerpieces—an innovative detail that made the plants both interactive and memorable for guests.
The couple’s homegrown plants not only anchored the design but told a story of connection and care, making the aesthetic deeply personal. Every detail—down to color palettes, vessel choices, and layout—was considered through the lens of refinement and celebration. In a region where cannabis legalization is brand new, this event was the first of its kind to showcase how thoughtful floral design can shift perception and inspire new possibilities in event décor.
2
Diversity, Equity, & Inclusion Initiative
Diversity, Equity, & Inclusion Initiative recognizes an outstanding event, or series of events that creates cultural inclusion and belonging, through workplace and/or attendee diversity, diversity intelligence & vendor/supplier diversity.
Jubliee for Justice
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Company
GFS Events
Company Website
Summary of Event
Jubilee for Justice took place in October 2024 at an elegant hotel in downtown Seattle. This hybrid event welcomed 200 guests in person and more online, featuring a livestreamed program, inspiring speeches, and a Raise the Paddle. The evening raised critical funds to support the organization’s mission of providing free legal assistance for essential human needs like housing, family safety, income security, health care, and education.
Our team managed the event from start to finish, including vendor coordination, event layout, registration, and day-of logistics. We facilitated set-up and tear-down, acted as stage managers, and supported the client’s goals with strategic and inclusive planning.
The client’s priority was creating a welcoming, diverse environment. After two years of virtual events and two smaller hybrid gatherings, they wanted to scale up while maintaining the accessibility that virtual formats offered. We helped them shape a hybrid experience that preserved this inclusivity while enhancing engagement for both in-room and virtual attendees.
To support their DEI values, we sourced inclusive vendors, coordinated a sliding scale ticket structure, and ensured all aspects of the event reflected the diversity of their community.
Our event services included:
Developing the run-of-show and logistics plan
Managing all vendor communications
Coordinating food, beverage, and rental needs
Overseeing volunteer roles
Securing and managing the event MC
This was our fourth year partnering with this organization, and the result was a powerful, community-centered event that left guests energized and inspired.
Surrey Fusion Festival
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Company
City of Surrey
Company Website
Summary of Event
Surrey Fusion Festival is a free, family-friendly, community celebration of the diverse cultures that reside in Surrey, Metro Vancouver, and the Fraser Valley. Hosted each year in Holland Park, the highlight of the event is the 50+ Cultural Pavilions who serve a variety of food, and showcase art, heritage and culture from their country. In 2024, 8 performance areas showcased music and dance from around the world, with headlining performances on the mainstage by Sudan Archives, Mauvey, Jade LeMac, DJ Goddess & Malkit Singh. The festival has something for everyone, and provides attendees the opportunity to try new food, while learning about other cultures through music, dance and art.
Fusion Festival is a testament to the power of cultural celebration and community engagement. By offering a diverse array of food, music, dance, and educational activities, the festival provides a unique and enriching experience for all attendees. The 2024 edition, with its "Landmarks of the World" theme, exemplified the festival's commitment to showcasing and celebrating cultural diversity in a way that is both entertaining and educational.
The festival's success is a result of meticulous planning, collaboration with cultural groups and local businesses, and a dedication to providing a safe and inclusive environment. As the largest multicultural free community food and music festival in BC, the Fusion Festival continues to be a highlight of Surrey's cultural calendar, creating lasting memories and fostering a deeper appreciation for the rich cultural tapestry that defines the region.
Event Partner
MRG Live
Company Website
7
Entertainer/Entertainment
Entertainer/Entertainment recognizes an outstanding entertainer or entertainment production for an event or series of events.
Acrylic Beats at Catersource + The Special Event, Austin, TX 2024
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Company
Backbeat Entertainment
Company Website
Summary of Event
On the closing night of an industry-leading conference, Acrylic Beats debuted in front of 1,000 top-tier event professionals. Designed exclusively for this final night celebration, the custom show blended live DJ performance, immersive video, roaming saxophone, and a live painter who stunned the crowd by switching mid-show to electric guitar.
Built for an audience that plans world-class events themselves, the goal was to deliver something fresh, surprising, and conversation-worthy—without overpowering the room. The energy stayed intentionally light for networking, then escalated into three dynamic “pop” moments where the performers took center stage, transformed the vibe, and brought the crowd to life.
From the DJ stepping out to sing live vocals, to the artist unveiling completed canvases mid-set, every moment was designed to spark connection and awe.
Acrylic Beats stood out by combining art, music, and live performance in a way that felt seamless, strategic, and unforgettable. It was a bold and creative finale to a week celebrating innovation in the live events industry.
Event Partner
Kristi Depew (Eclipse Event Co)
An Evening With Elevoque
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Company
Elevoque b
Company Website
Summary of Event
"An Evening with Elevoque" redefined event entertainment, curating an immersive, multi-sensory spectacle that mesmerized from arrival to finale. Muse Greeters set the stage, while never-before-seen acts—custom cloud greeters, gemstone aerialists, and the Midwest debut of the Glambot—ignited conversation. A 30-piece band and dancer-fueled crescendo left guests electrified, while surprise performances like tap dancers and an electric violinist ensured constant discovery. Elevoque spotlighted diverse, local talent, reinforcing our commitment to community. More than a celebration, this was a brand-building tour de force—an audacious elevation of entertainment that set a new industry benchmark.
Dreamfest & Green Day at Oracle Park
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Company
Giants Enterprises
Company Website
Summary of Event
In September 2024, Giants Enterprises transformed Oracle Park into a high-energy, back-to-back concert destination—delivering two mega-scale, live music experiences in just 48 hours. On September 18, the park hosted Dreamfest: Concert for Kids, a philanthropic benefit concert produced in partnership with longtime client Salesforce as part of its annual Dreamforce conference. The event welcomed 24,000 Dreamforce attendees and featured headliners P!NK and Imagine Dragons, raising $8.4 million for UCSF Benioff Children’s Hospitals and featuring specialty cocktails, immersive lounges, and a choreographed drone show above the Bay.
Less than two days later, Oracle Park reopened for a sold-out public concert headlined by East Bay icons Green Day as part of their Saviors Tour. Produced in partnership with Live Nation, the show featured an all-star lineup including The Linda Lindas, Rancid and The Smashing Pumpkins, and welcomed over 42,000 fans. The concert included pyrotechnics, live video capture and surprise on-stage moments.
Both events had distinct creative direction, technical needs and guest profiles—from white-glove service and hospital impact storytelling to fan-driven street-to-seat access and merchandise integration. Each production required its own hospitality footprint, branding, and staffing plans—all executed between regular-season Giants games.
These nuanced and volume programs showcased Giants Enterprises’ agility in producing world-class entertainment at scale. From seamless overnight venue turnovers to strategic vendor management and dual-event execution, this moment reinforced Oracle Park’s reputation as a premier venue for live entertainment.
Labatt Food Supper Club featuring Preservation Hall Allstars
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Company
Signature Destination Management
Company Website
Summary of Event
For the grand finale of Labatt Food Service’s incentive program, Signature DMC delivered an unforgettable entertainment experience at the historic Orpheum Theater in New Orleans. This custom production began with ragtime piano in the basement speakeasy and ended with a soul-stirring performance by the legendary Preservation Hall Jazz Band. Special guest performances by renowned local talent added a rare level of authenticity and prestige to the event. The entertainment was meticulously choreographed to unfold alongside a four-course dinner, each moment harmonized to create an emotional, immersive, and distinctly New Orleans experience. This finale didn’t just entertain—it told a story. One of place, purpose, and pride.
Let It Roll Monopoly Night
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Company
VEGAs Event Group
Company Website
Summary of Event
Let It Roll – Monopoly Night was an immersive, gamified entertainment experience produced by VEGAs Event Group as a year-end celebration for the event industry community in San Antonio and surrounding areas. Designed to bring together planners, creatives, and vendors in a one-of-a-kind networking environment, the event transformed the historic 1902 Nightclub into a fully interactive Monopoly-themed experience.
The purpose was twofold: to celebrate the creativity of the local industry and to raise awareness and funds for the SEARCH Foundation. With a mix of ticket sales, VIP sponsorships, and open attendance, the guest list was fluid — but the energy stayed high all night long.
Entertainment was the heart of the event. Guests rolled dice upon entry, triggering a point system that powered a live Monopoly-style game. VIP lounges acted as branded properties where sponsors could earn points and purchase in-game upgrades like houses and hotels. Roaming character entertainers, casino tables, crowd-hosted mini-games, and interactive emcees ensured continuous engagement throughout the venue.
A fully scripted entertainment flow kept guests immersed, with timed activations, trivia, costume contests, and the awarding of the Monopoly Mogul Trophy. The evening closed with a confetti blast, cold spark finale, and nightclub-style dance party.
Let It Roll raised industry spirits, supported a meaningful cause, and created a new model for interactive entertainment that left guests asking when the next game night would be.
Event Partner
DFNTLY ENTERTAINMENT
Company Website
Rush Week
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Company
Bright Light Events and Entertainment
Company Website
Summary of Event
Rush Week was a fully immersive, college-themed event designed to transform a private estate into the ultimate adult throwback experience. Created for a longtime client known for pushing creative boundaries, the event’s purpose was to engage her guests, aged 30s to 50s, in something wildly different: a comedy-infused, interactive night of playful competition and shared college nostalgia.
Upon arrival, guests were sorted into six “houses,” each led by a professional actor embodying a classic college stereotype. From the jock to the sorority queen. What followed was a dynamic, three-round competition packed with oversized inflatables, custom games, and SNL-inspired sketch performances that kept energy high and laughter constant.
The property was divided into themed zones like the “Dining Hall,” “Stadium,” “Field House,” and “Quad,” each with custom-built scenic elements. Highlights included a flippy cup table installed over a firepit, bleacher seating, a rolling scoreboard, and a surprise finale: a 22-piece marching band led by celebrity host Kevin Farley who played the Dean.
The event wasn’t just entertaining, it was fully transformative. It encouraged guests to participate, let loose, and connect in a way that felt more like starring in a movie than attending a party. It's a year later and guests are still talking about it.
Rush Week stood out for its originality, scale, and expert execution. It blurred the line between party and production, setting a new bar for what private event entertainment can be when narrative, nostalgia, and interactive design come together.
Sh!t's Goin' Down: BeatMix Bash!
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Company
BeatMix Music
Company Website
Summary of Event
“Sh!t’s Goin’ Down: BeatMix Bash” was our way of turning a major shift at BeatMix Music into a celebration. As the live events industry continues to evolve, Founder Becca Kaufman made the decision to step away from her weekend bandleader role and fully embrace her new position as Executive Creative Director. With 2025 fully booked and a growing network of partners, this event served as a bold and intentional way to communicate that BeatMix is just getting started.
Honoring 20 years of growth, lessons, and creativity, Sh!t's Goin' Down was designed to show what’s possible when entertainment drives the entire guest experience. From the second guests arrived, they were immersed in a world of sound, light, and surprise. Disco greeters handed out chocolate disco balls, an a cappella group welcomed guests with harmonies, and a mirrored LED tunnel lit up with our signature mantra: “Leave a little sparkle wherever you go.”
The night unfolded through a curated journey featuring five high-energy bands, surprise pop-ups, and choreographed mash-ups. LED bracelets synced with motion graphics brought the room to life, while a bar built right into the dance floor kept the party flowing. Even the bathrooms were on-theme with “Sh!t’s Goin’ Down” spray and cheeky baskets.
Guests left with disco cookies, QR codes to explore what’s next, and a real sense that BeatMix is stepping into its next chapter with energy, intention, and style. This was more than a party—it was a new era in motion.
4
Event Capture
Event Capture recognizes outstanding capture of an event through social media content, photographs and/or video.
An unConventional Hair Affair
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Company
Joe Szurszewski Photography LLC
Company Website
Summary of Event
The bi-annual Great Clips Convention brings together several thousand franchisees, managers, and stylists from over 4000 salons around the US and Canada for 3 days of enthusiastic celebration, networking, training, and occasional inspired silliness. In 2024 this meant sing-a-longs, giveaways, awards, and the introduction of the new corporate mascot!
Ann Marie and Kevin’s Winter Wedding
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Company
Nicole Dixon Photographic
Company Website
Summary of Event
Anne Marie and Kevin’s December wedding was a captivating celebration that blended timeless tradition with winter wonder. The ceremony took place in a traditional Catholic church, with the reception in a lush palm conservatory—a striking contrast to the snowy Columbus, Ohio climate.
Anne Marie prepared at her festively adorned home, straight out of a Christmas movie: white trees flanking the entry, red-bowed wreaths, and a grand tree in the foyer. Thoughtful touches were everywhere—embroidered hankies for the mothers, monogrammed towels, and keepsake ornaments featuring their engagement photos.
She wore a long-sleeve lace and satin gown, with her mother carefully fastening each button using a crochet hook. The two shared a quiet, emotional moment before welcoming the bridesmaids for a tearful first look.
In the church, beneath vaulted wooden arches and vibrant stained glass, Anne Marie walked down the aisle with both parents. Kevin, in a classic black tux, beamed as they exchanged vows, communion, and offerings to Mother Mary before sharing their first kiss.
Outside, a white Rolls Royce awaited, adorned with a floral wreath. At the conservatory, the couple shared a private dance at dusk, Anne Marie’s veil lit by the car’s headlights.
Photos continued among poinsettias and tropical greenery. Guests were welcomed by a live artist etching ornaments, with table assignments hung from twinkling Christmas trees. Inside, gold chargers, deep red napkins, and heirloom goblets adorned tables beneath chandelier-lit palms. The evening featured a cookie table, roaming musicians, elf butlers, and lively dancing—a truly magical holiday celebration.
Come Sail Away to a Polynesian Paradise
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Company
Joe Szurszewski Photography LLC
Company Website
Summary of Event
Pinnacle Council is the top-level incentive event for a Fortune 500 financial services company, and in 2024 it ventured to French Polynesia where attendees and guests enjoyed a luxury cruise that visited 5 incredibly lush and beautiful islands, and the top 25 qualifiers also got to spend time on Marlon Brando's private island. Between fierce Tahitian warriors, extraordinary food, close encounters with manta rays & sharks, and breathtaking scenery, this was the tropical trip of a lifetime.
Danny and Lizzy's Enchanting Greenhouse Wedding
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Company
Jessica Miller Photography
Company Website
Summary of Event
Danny and Lizzy’s August wedding unfolded at one of Columbus’s most breathtaking venues: Oak Grove at Jorgensen Farm. This romantic spot features a stunning greenhouse, creating a dreamy, intimate atmosphere. The reception space offers a modern vibe, with scattered bistro lights twinkling like stars as evening sets in.
They chose to see each other before the ceremony, sharing a private first look outdoors. Though the forecast threatened rain, they enjoyed sweet moments before a light sprinkle sent us inside. Lizzy wore a delicate lace gown with a cascading train and crystal-lined veil, while Danny stood out against the venue’s black walls in a sharp blue suit and soft pink bow tie.
The ceremony took place inside the ivy-covered greenhouse, accented with soft pink roses and a mirrored calligraphy welcome sign reflecting the sparkle of the lights. A striking circular floral arch stood at the front. Rows of metal farmhouse chairs lined an aisle adorned with ivory candles.
Danny, an alumnus of Denison’s a cappella group The Hilltoppers, opened the ceremony singing with fellow alumni under the warm canopy of greenery. Surrounded by loved ones, Danny and Lizzy exchanged heartfelt vows. Without a traditional wedding party, their portraits afterward felt especially intimate and playful.
They entered the reception to a standing ovation, and the evening overflowed with laughter, touching speeches, and dancing. As the sun dipped low, we slipped away for golden-hour photos before ending the night with a joyful sparkler exit — the perfect close to an unforgettable day.
4
Innovation
Innovation recognizes an outstanding new element or idea that elevates an event, or series of events
Let It Roll Monopoly Night
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Company
VEGAs Event Group
Company Website
Summary of Event
Let It Roll – Monopoly Night was an immersive, industry-first event that transformed the classic board game Monopoly into a fully interactive, real-time entertainment experience for a live audience. Hosted by VEGAs Event Group, the event invited San Antonio’s event professionals and guests to step inside a reimagined Monopoly world—complete with themed emcees, interactive gameplay, custom decor, and one-of-a-kind activations designed to engage every guest from start to finish.
The purpose of the event was twofold: to create a vibrant networking opportunity for local industry pros and to raise awareness and funds for the SEARCH Foundation, which supports event professionals in crisis. Guests purchased properties, rolled dice on a custom game board, earned points, and participated in live mini-games—all while being entertained by showgirls, Keystone cops, DJs, and a Monopoly-style host. The venue itself was transformed into a “Monopoly wonderland,” including immersive zones like a custom jail cell, Luxury Tax Lounge, and a Locomotive DJ Van with a working smoke stack.
Innovation came to life through the creation of a new live gameplay system, custom point-tracking, guest interaction loops, and gamified fundraising—none of which had a template. The result? A high-energy turnout, full sponsor buy-in, and overwhelmingly positive guest feedback. Let It Roll not only delivered fun—it redefined what event entertainment and engagement can look like when driven by imagination, strategy, and purposeful design.
Event Partner
DFNTLY Entertainment
Company Website
PwC Partners Conference 2024
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Company
Encore Canada
Company Website
Summary of Event
Encore’s production of the 2024 PwC Partners Conference redefined corporate event innovation by fusing personalized technology, immersive design, and complex execution into a seamless and emotionally impactful experience. Held at the Fairmont Whistler, the event brought PwC’s theme—Connect, Elevate, Inspire—to life through groundbreaking use of interactive media, real-time personalization, and custom-built installations.
The ballroom featured a 155ft, 18K LED wall, requiring the removal of five chandeliers to create a panoramic digital canvas. A mountain trail-inspired stage with fog effects enhanced the storytelling environment. Unreal Engine technology drove immersive plenary presentations, elevating the message delivery.
Innovation peaked with the Peak Perspectives activation—a faux gondola ride equipped with 4K visuals, name-specific audio soundtracks, and immersive environmental design. Attendees also scanned QR codes that triggered their photos to rise from a digital waterfall on the LED wall, creating personalized, shareable moments. A seamless LED column in the lobby offered always-on engagement through rotating visuals and wellness content.
The event extended beyond the hotel with outdoor AV-driven learning across Whistler Village, transforming venues from museums to forest trails into experiential classrooms.
Encore not only pushed technical boundaries but did so while prioritizing sustainability, inclusivity, and emotional connection. The result: a highly complex production executed flawlessly, delivering a transformative experience that partners described as unforgettable.
This event sets a new benchmark in corporate innovation, where technology serves storytelling, and every detail is crafted to connect, inspire, and elevate.
Tasteful Rhythms Florida
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Company
CSI DMC
Company Website
Summary of Event
This event centered around an innovative sensory artist who transforms everyday objects into interactive musical instruments using conductive materials and smart textiles. Considered groundbreaking, it was the first time this collective collaborated with a DMC to create a musical/sensory dining experience. The audience—comprised of seasoned event planners who had truly seen it all—was intentionally selected to be both discerning and creatively driven. The purpose of the event was to push the boundaries of what a traditional dining experience could be, aiming to surprise and inspire these industry veterans by presenting something entirely new. Through immersive, unexpected elements and a fusion of art, technology, and cuisine, the experience was designed to ignite fresh ideas and showcase the extraordinary possibilities of experiential events.
With This Weed, I Thee Wed
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Company
Kastina & Co.
Company Website
Summary of Event
When Minnesota legalized recreational cannabis in August 2023, it opened the door to a new kind of celebration. Just over a year later, Rachelle and Kurt’s wedding became one of the first in the state to fully integrate cannabis into the design, guest experience, and values of a large-scale event. Held on a working hemp farm—where much of the decor was grown by the couple themselves—the wedding prioritized thoughtful consumption, education, and aesthetic innovation, proving that cannabis could be celebrated with the same elegance as champagne or cake.
Rachelle, a cannabis journalist, and Kurt, a hemp farmer and CBD entrepreneur, met at a local industry networking event in Minneapolis. Their shared love of the plant—and its potential to heal—quickly grew into a partnership rooted in purpose. For their wedding, cannabis was more than a theme: it was present in the bouquets, built into a suspended floral installation, and carefully explained to guests via menus and a dedicated bud bar. To ensure guest comfort, a licensed drug counselor helped guests navigate strains and dosages, while alcohol was limited to beer and wine to promote safety.
The result was a groundbreaking event that felt warm, welcoming, and deeply personal. In a state where the cannabis industry is still developing, Rachelle and Kurt’s wedding didn’t just celebrate a new chapter in their lives—it modeled a bold new path for others to follow.
5
Logistics
Logistics recognizes outstanding problem solving for complex logistical challenges required to execute an event, event element, or series of events. Budget is not a challenge.
AXON.AI
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Company
CID Event Productions
Company Website
Summary of Event
To celebrate their advancements in AI technology for the public service sector, our client—best known as the creator of the Taser—set out to host an unforgettable experience for 2,200 VIP guests, including members of law enforcement from across the country. The directive was clear: create “the best party” featuring modern event technology, electronic dance music, and high-impact moments that guests had never seen before.
With just two months to plan and execute, our team moved quickly, assembling top-tier event partners to bring this ambitious vision to life. The chosen venue was a raw warehouse with 30-foot raftered ceilings, a single garage door for loading, and a large private parking lot—perfect for creative transformation, but not without challenges. We had only 11 hours for the full build-out, which would be tight but doable.
However, just one month out from the event, we encountered a major obstacle: the client-secured venue, while sold as a 2,200-guest space, had a fire code capacity of only 1,500. With little time to spare, we rapidly developed a solution—expanding the event outdoors into the parking lot. This expansion included tents, lighting, food trucks, entertainment, full A/V support, and police-secured barricades to manage safety and flow.
Thanks to seamless collaboration with our partners and strategic execution under pressure, the event was a resounding success. Attendees raved about the experience, many calling it “the best party,” a testament to the power of creative problem-solving and precise event planning.
Event Partner
Black Diamond Event Production
Company Website
Coors Light - Chill Train
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Company
Citizen Relations Experiential
Company Website
Summary of Event
In 2023, despite its strong performance, Coors Light faced a declining beer market. To regain momentum and boost sales during winter, the brand needed a bold move. Coors Light purchased “The Big Game” ad space on the Canadian broadcast and reimagined the iconic Silver Bullet as the Coors Light Chill Train.
For years, Canadians have been excluded from one of the Big Game’s biggest highlights: the ads. Just when it looked like there was hope for change, a 2019 Supreme Court ruling shut it down. Canadian Big Game viewers scrambled to find a bar with a US broadcast via satellite, begrudgingly watching the ads on YouTube the next day or reading headlines like “the best Big Game LVII ads you missed because you’re in Canada.” Unless multinational brands purchase ad time during the Canadian broadcasts.
So we did.
Citizen Relations was tasked with ideating and creating a consumer brand experience that brought the Coors Light Chill Train to life in an engaging and unforgettable way.
In the days leading up to the Big Game, as the metaphorical Chill Train swept across Canada to Vegas for the Big Game, it froze everything in its path. Canadians awoke to a sub-zero spectacle: frozen street lights, statues, benches, bike racks, and even “people”. Frozen freight fell from the train, leaving behind cool prizes for Canadians in Vancouver, Calgary, and Toronto.
The campaign led to a 13% sales increase, a 534% rise in searches, and over 451.7 million media impressions.
Surrey Canada Day
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Company
City of Surrey
Company Website
Summary of Event
Surrey Canada Day is a far-reaching, free, inclusive, family-friendly event held annually on July 1 in Surrey, BC. This vibrant celebration brings together residents and visitors to enjoy a variety of entertainment and activities, fostering a dynamic and socially cohesive community. The 2024 edition of Surrey Canada Day was a testament to the city's commitment to providing a large-scale community festival that is both entertaining and educational.
A key highlight of the event was the robust engagement with Indigenous stakeholders, building on the successful collaborations since 2022. Acknowledging and respecting the complexities of Canada Day for Indigenous peoples, the City of Surrey worked closely with consultants from the Indigenous community to facilitate meaningful cultural sharing opportunities. This included a powerful Cultural Sharing Moment on the main stage with representatives from the Kwantlen and Semiahmoo Nations, promoting reconciliation and cultural understanding.
Event Partner
MRG Live
Company Website
The American Association of Thoracic Surgery’s Presidents Reception
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Company
TK Events
Company Website
Summary of Event
The team at TK Events designed an elegant, high-end event to celebrate the top thoracic surgeons in America, at the association's annual gathering hosted in Toronto. Taking the client’s objective of celebrating Canada’s sophistication, culture, and cuisine, TK Events overcame an extraordinary logistical challenge to deliver a breathtaking Aurora Borealis-inspired experience.
Just four business days before the event, the venue—experiencing an escalating labor strike compromised the guest experience, forcing TK Events to make the critical decision to relocate. Within 24 hours, the team secured a new venue and transitioned the experience with new vendors, redesigning the menu, and reimagining the Northern Lights event for over 500 guests.
Leveraging strong industry relationships, the TK Events team and Toronto’s world-class event industry swiftly restructured plans, ensuring flawless coordination between all new partners. Toronto was highlighted for its exceptional event offerings, reinforcing its reputation as a premier destination for high-end experiences.
Despite an unprecedented challenge, TK Events delivered an awe-inspiring experience that earned client gratitude, and attendee recognition and showcased the power of collaboration within Toronto’s vibrant event industry. This achievement not only celebrated Canada’s beauty and culture but also showcased TK Events' unparalleled ability to turn adversity into artistry.
Trade Desk Palooza
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Company
CORT Party Rental
Company Website
Summary of Event
Two days of events, over 800 attendees, 37,000 square feet of tenting, 300,000 pounds of ballast, 24 truckloads worth of equipment, and only four days to install. This is the basis of this annual corporate event, which took place inside the iconic T-Mobile Park in Seattle.
The client's vision was to create a unique indoor space on the ballpark's field, using tents to maintain the venue's spectacular view. The result was two distinct events that embraced Seattle's culture, landmarks, and ambiance, including a coffee shop, an arcade, a picturesque mountainside, and even a "parking lot" outside the tents, achieved through a graphic overlay on a dance floor.
The first event took place on a Thursday night, following which our crew had only one day to completely transform the space for the next party. This included changing graphics, rentals, and hanging décor and lighting from truss without damaging the carpet underneath. The goal was to give attendees a fresh experience by making the second event completely unique from the first.
Our team made this vision a reality by fabricating custom pieces such as tenting and canvas solutions, carpet installations, and décor, creating an unforgettable experience for all attendees.
4
Makes an Impact/Gives Back
Makes an Impact/Gives Back recognizes the positive social, environmental, or cultural impact of an event or series of events.
2024 Visa Holiday Party
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Company
Eclipse Event Co.
Company Website
Summary of Event
You've seen it every December: a decadent Winter Wonderland Theme. Immersive decor and activations, Holiday Smells of warm cider to drink and frosting to decorate gingerbread houses. And in a forgotten corner of the room are one, maybe two, boxes for optional donations to spread Holiday Cheer that perhaps 10% of the attendees utilized.
Our intention with the 2024 Visa Holiday party was to focus the priority on the community impact while still creating a fun and immersive event.
The objective laid out by the client was to create a fun party but, as she so eloquently put it, all they (her attendees) want is "free crap".
Hence, we made the biggest line item of the event (outside of Food and Beverage) the favors ("free crap"), however, in order to go home with it, the attendees were required to donate something, either a can of food, a box of diapers, toiletries, etc.
In doing so, we were able to significantly tip the scales for the smaller Non Profits in the Austin area during their time of need.
Backpack Brigade's Winter Wonderland Gala
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Company
Perk Events
Company Website
Summary of Event
The Backpack Brigade Winter Wonderland Gala transformed a modest nonprofit fundraiser into a remarkable success story. Working with this organization that provides weekend food to hungry children, we helped them exceed all expectations—turning their $75,000 fundraising goal into an extraordinary $260,000 result.
Our strategic approach included implementing multi-channel auctions, research-based ticket pricing, and the innovative "Fill the Backpack" activity where guests physically placed donated food items into backpacks around the venue. This hands-on experience created a powerful connection to the mission that resonated deeply with attendees.
By balancing celebration with purpose through thoughtful mission integration, comprehensive marketing, and professional execution, we helped Backpack Brigade not just raise funds but strengthen their community and expand their impact in the fight against childhood hunger.
CTC Presents: The HOSPY'S 2024
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Company
CTC Destination Management, A DMC Network Member
Company Website
Summary of Event
At CTC Destination Management, we strive to raise the bar of guest and client experiences across Chicago. Every one of our preferred hoteliers, venues, vendors, and industry colleagues in Chicago hospitality is worth celebrating. The HOSPY’S is chance to show our thanks to our amazing suppliers for their many efforts to make CTC and the city shine over the past year. Its also an opportunity to show our capabilities and our personalities; who we are, what we can do and how we do it. It’s important to show our creativity and also provide a series of “wow” moments to all that attend. So often the people that work these events never get to experience them as a guest, so we roll out the red carpet with an immersive cocktail hour, followed by a fully seated dinner and awards program and ending with a networking dessert reception. The theme is a surprise every year and we take it to the max and for 2024 we chose The Era's Tour. Not only was our company founded in 1989, but we also had several resident Swiftie's who truly brought the entire Swiftie vibe to the Theater on the Lake in Chicago. From bejeweled mic sleeves to tour costume inspired linens to live poetry writing activations a this was truly The HOSPY'S, Taylor's Version.
Keiro no Hi Festival
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Company
GFS Events
Company Website
Summary of Event
The annual Keiro no Hi Festival, hosted by a Los Angeles-based nonprofit, celebrates and honors the contributions of older Japanese American adults. “Keiro no Hi” translates to “Respect for the Aged Day,” reflecting the event’s deep cultural purpose: to uplift and preserve Japanese American heritage.
The 2024 festival, held in September at a renowned museum of Japanese American culture in Los Angeles, marked a milestone in its seven-year history. It sold out with 700 attendees—its largest turnout to date—and for the first time, expanded into both indoor and outdoor spaces, creating a vibrant, immersive celebration of community, tradition, and legacy.
Key activities included live performances, interactive cultural experiences, speeches from elected officials, a curated vendor marketplace, and hands-on stations designed to engage a predominantly senior audience. The event also featured a Wishing Wall and a custom entrance arch. We also coordinated and distributed 720 high-quality bento lunches for guests.
Our team provided full-scale event planning and on-site execution, managing permits, vendor and performer logistics, registration, and accessibility. We led all committee meetings, created a detailed event timeline, managed volunteers, coordinated accessible transportation, and ensured a seamless run of show.
By focusing on culturally resonant details and delivering flawless logistics, the Keiro no Hi Festival created an unforgettable experience that honored tradition, fostered intergenerational connections, and set a new standard for public cultural celebrations in Los Angeles.
3
Marketing Campaign
Marketing Campaign recognizes an outstanding event or series of events that achieves marketing objectives.
Big Ideas, Tiny Details - IMEX 2024
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Company
Hello! Destination Management
Company Website
Summary of Event
At the 2024 IMEX America tradeshow in Las Vegas, Nevada, Hello! Destination Management created an innovative tradeshow experience that celebrated the Hello! brand while integrating sustainable practices and unexpected, interactive activations inspired by its destinations and services. The creatively inspired space featured a big statement wall made of recycled bottles, a 48-page takeaway trend book and tiny details that allowed guests to discover the brand, our team and our culture in an organic, curiosity fueled experience.
Coors Light - Chill Train
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Company
Citizen Relations Experiential
Company Website
Summary of Event
In 2023, despite its strong performance, Coors Light faced a declining beer market. To regain momentum and boost sales during winter, the brand needed a bold move. Coors Light purchased “The Big Game” ad space on the Canadian broadcast and reimagined the iconic Silver Bullet as the Coors Light Chill Train.
For years, Canadians have been excluded from one of the Big Game’s biggest highlights: the ads. Just when it looked like there was hope for change, a 2019 Supreme Court ruling shut it down. Canadian Big Game viewers scrambled to find a bar with a US broadcast via satellite, begrudgingly watching the ads on YouTube the next day or reading headlines like “the best Big Game LVII ads you missed because you’re in Canada.” Unless multinational brands purchase ad time during the Canadian broadcasts.
So we did.
Citizen Relations was tasked with ideating and creating a consumer brand experience that brought the Coors Light Chill Train to life in an engaging and unforgettable way.
In the days leading up to the Big Game, as the metaphorical Chill Train swept across Canada to Vegas for the Big Game, it froze everything in its path. Canadians awoke to a sub-zero spectacle: frozen street lights, statues, benches, bike racks, and even “people”. Frozen freight fell from the train, leaving behind cool prizes for Canadians in Vancouver, Calgary, and Toronto.
The Coors Light Chill Train campaign led to a 13% sales increase, a 534% rise in searches, and over 451.7 million media impressions.
‘Open if You Are’ at FT Weekend Festival
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Company
TK Events
Company Website
Summary of Event
As part of Destination Canada’s “Open if You Are” campaign, TK Events produced two experiential activations at the Financial Times Weekend Festivals in Washington, D.C. and London, U.K., designed to reframe how international audiences view travel to Canada. The campaign’s goal was to inspire culturally curious, high-value travellers by tapping into deeper emotional and intellectual engagement.
The activations—Picture Yourself in Canada and A Penny for Your Thoughts—invited guests to reflect on personal values and cultural connections through immersive, participatory installations. One offered a mirrored photo moment paired with a written personal reflection, while the other invited symbolic interaction with a sculptural Canadian penny, encouraging attendees to share what opens their eyes, hearts, and minds.
These activations stood out at the festival for their unexpected introspection, simplicity in design, and cultural depth. They allowed Canada to compete not just for attention, but for emotional resonance.
Targeted at globally minded, experience-driven attendees of the Financial Times Festival, the activations drew thousands of interactions, created personalized keepsakes, generated organic social sharing, and redefined perceptions of Canada—not just as a scenic destination, but as a place of values, openness, and curiosity.
The campaign’s success lies in its restraint and meaning. It wasn’t about spectacle—it was about storytelling. And it left guests feeling seen, inspired, and more connected to Canada than they expected.
4
Marketing Collateral
Marketing Collateral recognizes outstanding media material (print or digital) used to promote or provide engagement for an event - in person, hybrid or virtual.
Cracking the Code
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Company
Hello! Destination Management
Company Website
Summary of Event
From February 29, 2024 to March 2, 2024, Brown & Brown Insurance welcomed 2,000 of its team members to its Annual Sales Conclave at the Gaylord Palms in Kissimmee, Florida. This year theme, “Cracking the Code” was inspired by the golden age of spy in the 1960s and included over twelve different guest experiences over the course of the three day conference. Acting as the overall creative producer, we fully immersed guests into the world of espionage through resort-wide thematic branding, general session entertainment, multiple themed lunches and three lavish evening events including an atrium costume party, Black Crowes concert and upscale awards gala. Through a combination of bold design strokes and tiny details hidden in plain sight, guests were invited to explore, discover and hone their craft together as they helped to crack the code.
Let It Roll Monopoly Night
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Company
VEGAs Event Group
Company Website
Summary of Event
Let It Roll – Monopoly Night was a first-of-its-kind immersive event designed to blend nostalgic gameplay with a high-energy entertainment experience. The purpose was to raise funds for the SEARCH Foundation while bringing together San Antonio’s event community, young professionals, and industry supporters for a night of fun, interaction, and themed celebration.
Targeted to both networking professionals and the social party scene, the event invited guests to step into a fully transformed “Monopoly Wonderland” inside a downtown nightclub—complete with a custom video entrance tunnel, luxury VIP lounges themed after iconic Monopoly properties, a life-size jail cell, branded bank and real estate zones, and Monopoly-style gameplay with a live DJ, emcees, and character entertainers.
The marketing collateral played a pivotal role in setting the tone pre-event. From animated teaser videos to branded ticketing visuals, social media countdown graphics, sponsorship kits, 3D Monopoly token reveals, and a custom-designed game board visual, every piece of material was strategically created to engage audiences across multiple platforms.
The result was a packed dance floor, competitive game play, brand visibility for sponsors, and overwhelming guest satisfaction—proving that creativity, consistency, and immersive branding can turn a themed fundraiser into an unforgettable experience.
Lone Star Film Festival & Gala
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Company
Via Visual
Company Website
Summary of Event
The 2024 Lone Star Film Festival and Gala brought together filmmakers, industry leaders, and film enthusiasts for a multi-day celebration of cinema in the heart of Fort Worth’s Cultural District. Hosted by the Lone Star Film Society in partnership with the Fort Worth Film Commission, the event featured a curated lineup of screenings, panels, and educational programming, with a strong emphasis on storytelling, community, and artistic excellence.
Branding and design played a key role in shaping the festival’s identity. With a bold, modern visual language, the creative direction balanced the festival’s Texas roots with its growing national reputation. Materials across print, digital, and environmental design were unified by a clean, cinematic aesthetic that elevated the experience for guests and attendees alike.
Notable highlights included premiere screenings, the Cine-Más series spotlighting Spanish-language cinema, and the Gala, which honored industry veterans such as Michael De Luca and Billy Bob Thornton. The Johnny Langdon Film Education Initiative further reinforced the festival’s commitment to the next generation of storytellers.
This year’s event succeeded in expanding its audience through targeted marketing, strategic partnerships, and refined branding that positioned LSFF as a cultural anchor in Texas’ creative landscape. The result was an event that not only celebrated film, but also strengthened the festival’s identity and visibility within the industry.
Event Partner
Copper Light Events
Company Website
Sail Forward
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Company
Via Visual
Company Website
Summary of Event
"Sail Forward" was a fitting motto for SailPoint's annual sales meeting, symbolizing their commitment to progress and growth. Held over five days at the Mandalay Bay Hotel in Las Vegas, the conference brought together leadership and sales executives from around the world for a dynamic agenda featuring company updates, industry trends, inspirational talks, and collaborative discussions.
Branding played a pivotal role, emphasizing the company’s dedication to creating a distinct and immersive experience. To differentiate this event from other annual company conferences, we developed a fresh, modern identity that reflected SailPoint’s forward-thinking energy while honoring its roots. This branding was seamlessly woven into every aspect of the event—from print and digital materials to physical décor and carefully crafted messaging—ensuring a unified and impactful experience.
The event fostered meaningful connections among global sales leaders, sparking new partnerships and strategic initiatives. Attendees left energized and aligned with SailPoint’s vision, equipped with insights and strategies to drive future growth. The distinct branding pushed the company’s visuals future forward, making the event both memorable and influential.
Event Partner
Big Time Creatives
Company Website
7
Multi-Day
Multi-Day recognizes an outstanding event spanning the course of more than one day with set up and breakdown days not included.
Charlotte SHOUT!
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Company
Charlotte Center City Partners
Company Website
Summary of Event
Charlotte SHOUT! is an annual, multi-week festival that celebrates the creativity and diversity of Charlotte through a vibrant mix of art, music, food, and ideas. Produced by Charlotte Center City Partners in collaboration with the City of Charlotte and various sponsors, the 2024 festival brought Uptown Charlotte to life with over 250 activations and experiences, most of which were free to the public. The event serves as a platform for local, national, and international artists to showcase their work, while fostering community pride and encouraging people to engage with the city in new, inspiring ways.
Targeting a broad and inclusive audience, Charlotte SHOUT! offered something for everyone—from immersive art installations and interactive performances to thought-provoking speaker panels, live concerts, and unique culinary experiences. The festival took place across multiple venues and public spaces, creating a dynamic atmosphere that welcomed tens of thousands of attendees.
Notable outcomes included increased visibility for local artists and vendors, strong social media engagement, and record-breaking attendance at many activations. Signature events such as StrEATs, the Ideas Conference, nightly performances at Victoria Yards, and the Charlotte Mecklenburg Student Art Gallery & SHOUT! Lounge received particularly enthusiastic responses.
Charlotte SHOUT! 2024 stood out through its inclusive programming, strong community partnerships, and citywide impact. By blending cultural celebration with economic development and civic engagement, the event exemplified how public festivals can uplift a community, spark creativity, and draw people together in powerful ways.
Cracking the Code
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Company
Hello! Destination Management
Company Website
Summary of Event
From February 29, 2024 to March 2, 2024, Brown & Brown Insurance welcomed 2,000 of its team members to its Annual Sales Conclave at the Gaylord Palms in Kissimmee, Florida. This year theme, “Cracking the Code” was inspired by the golden age of spy in the 1960s and included over twelve different guest experiences over the course of the three day conference. Acting as the overall creative producer, we fully immersed guests into the world of espionage through resort-wide thematic branding, general session entertainment, multiple themed lunches and three lavish evening events including an atrium costume party, Black Crowes concert and upscale awards gala. Through a combination of bold design strokes and tiny details hidden in plain sight, guests were invited to explore, discover and hone their craft together as they helped to crack the code.
D2L Fusion
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Company
TK Events
Company Website
Summary of Event
D2L is a global learning innovation company helping organizations reshape the future of education and work. D2L Fusion is the annual conference that encapsulates a visionary outlook for the future of the teacher and learning.
It is where connections are made and strengthened, where entertainment and education are indistinguishable, and where incredible partners are celebrated. In 2024 we bought it home to Toronto for the first time in its 20-year history, and it was electric, energising, transformative and sold out.
With the theme of Our Learning Transformation and a myriad of clever ‘edutainment’, TK Events brought concepts to life and delivered a unique and engaging conference that broke records for highest attendance and largest overseas audience. With a focus on clever tech, showstopping presentations, networking opportunities and educational elements weaved throughout. The programming and Toronto experience spoke to D2L’s Canadian roots and community awareness.
Grantmakers in the Arts (GIA) Annual Conference
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Company
AV Chicago
Company Website
Summary of Event
In October 2024, Grantmakers in the Arts (GIA) partnered with AV Chicago to provide comprehensive audiovisual production for their multi-day conference at Swissotel in downtown Chicago. The event brought together funders and advocates for the arts, offering a platform for discussion, networking, and learning through general sessions, breakout rooms, receptions, and a dedicated film screening.
AV Chicago played a critical role in ensuring a seamless and engaging experience by delivering high-quality audio, video, lighting, and staging support across multiple event spaces.
Sailforward’24
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Company
Big Time Creatives
Company Website
Summary of Event
Designed to align, inspire, and energize teams for the year ahead, this multi-day Sales Kickoff at Mandalay Bay in Las Vegas featured company updates, industry insights, keynote speakers, and six concurrent breakout tracks focused on strategy and collaboration.
Our team led the creative and production efforts, developing a bold, modern event identity to set this meeting apart from other corporate and industry events. Highlights included the general sessions, the Partner Yacht Club—a unique blend of networking and trade show—and a Final Night Party that took guests on a journey through five decades of pop culture.
With its varied components united by consistent messaging, the event ignited fresh thinking, deepened global connections. The more than 1,200 global sales professionals returned home inspired, energized, and aligned with the company’s vision for the year ahead.
Surrey Tree Lighting Festival
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Company
City of Surrey
Company Website
Summary of Event
The Surrey Tree Lighting Festival & Holiday Market is the quintessential holiday celebration in the City of Surrey. Residents have added the event to their annual holiday traditions as a joyous commencement of the festive season through the illumination of its majestic 60 ft Christmas Tree. Now in its 15th year, the 2024 edition of the festival upheld its legacy of captivating lighting displays, a delightful holiday market, complimentary photos with Santa, and delectable holiday-inspired fare from a lineup of food trucks.
Building on the success of 2023, the festival continued to be a two-day extravaganza, filled with the magic of Christmas. Amidst the festivities, attendees revelled in holiday programming across four dynamic stages scattered throughout the venue, showcasing a diverse array of performances. With a commitment to inclusivity, organizers take pride in offering a free and engaging holiday experience suitable for all ages.
A highlight of the festival is the ceremonial lighting of the tree, a momentous occasion attended by the Mayor, members of Council, key sponsors, and Santa himself. In 2024, this ceremonial event was broadcast live on CTV Morning Live's Facebook page, allowing those unable to attend in person to share in the festive spirit. Festival organizers place great emphasis on inclusion and accessibility, so the ability to broadcast the event live was a huge win.
Event Partner
MRG Live
Company Website
The Congressional Medal of Honor Society Celebration 2024
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Company
The CE Group, Inc.
Company Website
Summary of Event
The Congressional Medal of Honor Society Celebration brought 32 Medal of Honor Recipients and their families to San Antonio for a week-long series of private and public events honoring America’s most decorated heroes. The event featured more than 35 experiences in just seven days, and culminated in the Patriot Awards Gala with 1,500 guests.
Guests were taken on tours of various establishments, including the Vietnam Army Grunt Museum, the Alamo, the Tobin Center, and the San Antonio Missions. Other events included a Heroes Futures Luncheon at the Witte Museum, a Fiesta Reception at The Quadrangle at Ft. Sam Houston, a Dinner & Charreada at Asociación de Charros San Antonio, and 15+ meals and meetings at the St. Anthony Hotel.
The CE Group managed every detail—from event design to transportation logistics—with a deep commitment to hospitality and reverence. Personal guest care was provided with compassion and dignity at every moment, starting when guests were greeted with a band, a firetruck water cannon salute over their airplane on the tarmac, and a welcome message by Mayor Ron Nirenberg.
The highlight of the program was the black-tie Patriot Awards Gala, where we entertained 1,500 guests at the Henry B. Gonzalez Convention Center’s Stars at Night Ballroom. Awards were presented to Chuck Norris, Taylor Kitsch, Martha MacCallum, and The Gene and Jerry Jones Family. The crowd was then treated to a performance by the King of Country himself, George Strait.
6
Planning
Planning recognizes outstanding achievement in planning for a live event.
An Event... 25 Years In The Making
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Company
RS Event Productions
Company Website
Summary of Event
Celebrating 25 years with Dinner and Discovery became the theme of this anniversary event. This event was created to be interactive from the moment guests stepped out of their vehicles. The experience centered around the client’s collection of New Year’s Eve eye glasses, memories from their wedding time capsule and recollection of annual family highlights for the past quarter of a decade. Each year was brought to life with displays featuring major historical events, family milestones, and notable moments from guests’ lives. Guests enjoyed cocktails and passed hors d’oeuvres while exploring the exhibits for clues to an interactive scavenger hunt as a DJ spun hits from the past 25 years. The reveal into the dining portion of the tent was a stunning display of yellow tulips, which paid homage to the clients mother and her favorite color. A multi-course plated meal was served and live entertainment by a singer and guitarist created a memorable dining experience. To continue the tradition of creating memories, each guest filled out prediction cards for the year 2049 using engraved pens as a keepsake, marking the future celebration of the client’s 50th wedding anniversary. All memories and mementos from the evening were collected to be sealed in a time capsule, to be buried on the client’s property the next morning—preserving the celebration for 2049.
Annual Partner Meeting
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Company
Next Level Event Design
Company Website
Summary of Event
The 2024 Annual Partner Meeting was a 7 day corporate program designed to engage and celebrate top law firm partners and their families. We supported 32 different events including social gatherings and immersive evening experiences that ranged from intimate groups to large-scale affairs.
Our team led the planning process with a robust project plan overseeing concept development, handling vendor management and production documents, all the way through onsite execution. We began with carefully curated moodboards that would inspire the themes for the program’s signature events. As these were refined and pushed forward, we sourced and vetted new vendors as this was our first time producing the event in Orlando. It was paramount we found trusted partners that could support a large project scope while still providing unique rentals across all events.
After building a team of 14 vendors, we began diving through their catalogs and capabilities, curating many design concepts woven together, creating a fabulous lookbook for our client. This digital lookbook included individual designs for all 32 events, each consisting of unique floral, linen, decor, and furnishings. With just 6 weeks following design concept approvals from the client, we quickly built and confirmed orders while creating thorough production tools to ensure these visions executed flawlessly.
The program’s success was the result of strategic planning, clear communication, detailed documentation, and our keen aesthetic eye. This strong foundation allowed our team to deliver a polished experience for every guest, highlighting the essential role of expert planning in producing large-scale, multi-day events.
NFT-MSP Culture Convergence 2024
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Company
Bigger Picture Solutions
Company Website
Summary of Event
Held at West End Shopping Mall, NFT-MSP Culture Convergence 2024 was a three-day festival celebrating art, music, Web3, and community. With expert panels, interactive exhibits, action sports, and live performances, it drew attendees nationwide. Creative use of space, live streaming, and strategic partnerships fostered real-world connections while positioning Minneapolis-St. Paul as a hub for innovation and culture.
Surrey Fusion Festival
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Company
City of Surrey
Company Website
Summary of Event
Surrey Fusion Festival is a free, family-friendly, community celebration of the diverse cultures that reside in Surrey, Metro Vancouver, and the Fraser Valley. Hosted each year in Holland Park, the highlight of the event is the 50+ Cultural Pavilions who serve a variety of food, and showcase art, heritage and culture from their country. In 2024, 8 performance areas showcased music and dance from around the world, with headlining performances on the mainstage by Sudan Archives, Mauvey, Jade LeMac, DJ Goddess & Malkit Singh. The festival has something for everyone, and provides attendees the opportunity to try new food, while learning about other cultures through music, dance and art.
Fusion Festival is a testament to the power of cultural celebration and community engagement. By offering a diverse array of food, music, dance, and educational activities, the festival provides a unique and enriching experience for all attendees. The 2024 edition, with its "Landmarks of the World" theme, exemplified the festival's commitment to showcasing and celebrating cultural diversity in a way that is both entertaining and educational.
The festival's success is a result of meticulous planning, collaboration with cultural groups and local businesses, and a dedication to providing a safe and inclusive environment. As the largest multicultural free community food and music festival in BC, the Fusion Festival continues to be a highlight of Surrey's cultural calendar, creating lasting memories and fostering a deeper appreciation for the rich cultural tapestry that defines the region.
Event Partner
MRG Live
Company Website
The Kresge Foundation Centennial
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Company
Special D Events (for The Kresge Foundation)
Company Website
Summary of Event
In 2024, The Kresge Foundation marked its centennial with a yearlong campaign to create an understanding of the importance of philanthropy and demonstrate how Kresge played a role in shaping philanthropy on a national basis.
Kresge, a private, national foundation that works to expand equity and opportunities in America’s cities has made significant investments in places like Detroit, Memphis, New Orleans and Fresno. Headquartered in Michigan, Detroit was the clear choice for the capstone centennial celebration.
The event gathered more than 400 Kresge employees, civic leaders and Detroit changemakers. They came for the debut of the Foundation’s history video, live musical performances and remarks from Foundation leadership. But they were shocked when former president, Barack Obama unexpectedly joined the Kresge CEO on stage for a fireside chat.
Every aspect of the event was designed to support Kresge’s centennial goals, and it began with the event venue, the Detroit Institute of Arts (DIA). More than a decade ago when Detroit faced bankruptcy, the museum’s artwork was nearly put up for sale. Kresge, along with other foundations, DIA donors and the State of Michigan stepped in to donate $816 million dollars with the stipulation that DIA artwork would not be sold to pay off the city’s massive debt. Fast forward to 2024, we were able to acknowledge the foundation’s impact on the community by hosting a centennial event in the DIA galleries.
From start-to-finish, the event was deeply rooted in Detroit; every detail was designed to lift up local talent and creators.
Tides of Love and Unity
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Company
Siagel Productions
Company Website
Summary of Event
Nestled on the tranquil shores of Waquoit Bay, Eric and Frank’s Cape Cod wedding was an intimate, sophisticated celebration of love, unity, and intention. Hosted at a private family home in New Seabury, the couple welcomed 50 of their closest friends and family for a weekend that beautifully honored their interracial, same-sex partnership and the diverse tapestry of their lives.
The event unfolded across two elegantly styled tents with sweeping waterfront views, creating a warm and inviting atmosphere. Every element—from the blended seating arrangements to the heartfelt toasts—was thoughtfully designed to foster connection and celebrate the couple’s shared values. A standout moment included a powerful live performance by a singer flown in from Atlanta, while a high-energy DJ from New York and a team of exceptional local vendors brought vibrancy and personality to the evening.
What made this wedding truly exceptional was its authenticity. Rather than follow trends, Eric and Frank curated an experience that reflected who they are, celebrating love without boundaries. The result was a joyful, emotionally rich celebration that left a lasting impression on every guest—and stood as a powerful example of how personal storytelling and intentional design can transform a wedding into something timeless.
4
Scenic Design, Installation or Exhibit Design
Scenic Design, Installation or Exhibit Design recognizes outstanding design and production of scenic/set design, temporary installations and or exhibit or tradeshow booths.
BMO Holiday Scenic Installation
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Company
OneWest Event Design & Production
Company Website
Summary of Event
The BMO Holiday Install marked the first public-facing event inside Calgary’s newly expanded BMO Centre — a 565,000 sq. ft. addition to what is now Western Canada’s largest convention venue. Designed and executed in just six weeks, the installation welcomed families, tourists, and event guests into a festive environment that celebrated both the holiday season and the grand opening of this landmark civic space.
The goal was to transform the vast new space into a must-visit winter destination by creating custom holiday vignettes that complemented and elevated the venue’s architectural features — including Canada’s tallest indoor fireplace at 70 feet. The installation was also designed with high public traffic, fire code compliance, and engineering approvals in mind.
What made this project exceptional was its scope, speed, and impact. With tight deadlines and high expectations, OneWest developed a task force to simultaneously design, source, fabricate, and install scenic elements while collaborating with internal venue teams across architecture, engineering, safety, and events.
The result was a visually stunning installation that became a focal point of seasonal public engagement in Calgary. Visitors flocked to take photos, explore the new venue, and share their experience online. The venue’s marketing and sales teams used the vignettes for seasonal campaigns and client promotions, maximizing value beyond the holiday season. The installation also led to the creation of new internal safety and design protocols for the BMO Centre, ensuring lasting impact. This project stands as a benchmark for creative agility, strategic execution, and large-scale scenic
Big Ideas, Tiny Details - IMEX 2024
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Company
Hello! Destination Management
Company Website
Summary of Event
At the 2024 IMEX America tradeshow in Las Vegas, Nevada, Hello! Destination Management created an innovative tradeshow experience that celebrated the Hello! brand while integrating sustainable practices and unexpected, interactive activations inspired by its destinations and services. The creatively inspired space featured a big statement wall made of recycled bottles, a 48-page takeaway trend book and tiny details that allowed guests to discover the brand, our team and our culture in an organic, curiosity fueled experience.
Qiddiya UBAR at Tokyo Game Show
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Company
MAS
Company Website
Summary of Event
Beckoning us to imagine a place where fantasy meets reality, Qiddiya City is redefining entertainment and positioning itself as the ultimate gaming utopia. MAS teamed up with Qiddiya Gaming in 2024 to bring their vision to life through an electrifying global tour, tapping into esports tournaments, gaming expos, and influencer-driven content along the way. Each stop highlighted one of Qiddiya Gaming’s four epic gaming zones—Cyberpunk, High Fantasy, Alt History, and Space—by transporting attendees into fully realized, multi-sensory worlds that made the future of gaming tangible.
At Japan’s premier gaming expo, Tokyo Game Show, we premiered the Cyberpunk (UBAR) zone of Qiddiya Gaming. Gamers entered the neon-drenched underworld of UBAR where they had to interact with vendors to collect illegal cheat codes and hack their way through AI-driven challenges. The expansive interactive booth installation included interactive animatronic centerpieces and games, the premier of the UBAR trailer on the big screen, a dynamic stage that hosted over 20 Japanese esport & content creator takeovers, 17hrs of Twitch live streaming, and a fashion show - all inlaid in a neon grid.
MAS was the mastermind behind building the full experience. From creative concept to design, fabrication, and onsite execution of each element, we successfully brought the world of UBAR to life through scenic design, installation, and tech integration. The activation was the highlight of Tokyo Game Show, engaging over 16K attendees with hands-on interactions in the booth, and had a social reach exceeding 274K more, garnering 13M+ impressions.
Setting the Stage for Married At First Site
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Company
Disch Events
Company Website
Summary of Event
We recently had the exhilarating opportunity to design for one of the most unique love stories we've ever encountered—two complete strangers getting married the moment they laid eyes on each other, on television. When the popular TV show Married at First Sight called on us to create a stunning floral set for this unforgettable moment, we couldn’t wait to rise to the challenge.
With just one and a half days to bring the vision to life, we transformed the space into a lush, over-the-top white wedding wonderland. Our goal was to strike the perfect balance between grandeur for television, and intimacy for the couple stepping into one of the most vulnerable and thrilling moments of their lives.
The ceremony was framed with layers of cascading florals in soft, romantic whites, textures that added depth on camera, and thoughtful details to soften the space and help the couple feel grounded in the midst of all the emotion. The reception area followed suit—elegant, clean, and organic—designed to evoke warmth, connection, and beauty that would translate both on screen and in person.
It was an incredible honor to be part of such a bold and beautiful beginning. Creating an atmosphere where nerves could settle and love could bloom—before the couple even exchanged their first words—was a challenge we’ll never forget.
4
Technical Production
Technical Production recognizes outstanding design and achievement of AV production for an event or series of events and/or event technology.
ESP/One Hope United Gala
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Company
AV Chicago
Company Website
Summary of Event
AV Chicago provided full-scale audiovisual and scenic support for the One Hope United Gala at the Salt Shed, delivering a meticulously executed production that reinforced the event’s mission and elevated the attendee experience. Our integrated approach combined lighting, video, scenic design, and audio to create a dynamic and immersive environment.
The One Hope United Gala was designed to raise funds for programs that support children and families in need. During their event they were able to raise $4.85M in support of their organization. The production played a pivotal role in creating an atmosphere that inspired generosity, underscored the impact of One Hope United’s initiatives, and maintained seamless transitions between speeches, presentations, and entertainment.
Merz Expert Summit Niagara 2024
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Company
Byrne Production Services
Company Website
Summary of Event
The team at Byrne Production Services played an integral role in the success of the Merz Aesthetics Expert Summit Niagara 2024, delivering exceptional technical support for this prestigious two-day conference. As the local technical partner, Byrne provided AV, lighting, and staging for the event, which brought together leading healthcare professionals and medical experts to explore the future of medical aesthetics. Their meticulous attention to detail ensured a seamless experience across the main plenary sessions, breakout discussions, and evening gala.
Byrne’s expertise in managing complex technical components helped create an engaging atmosphere that supported the event’s objectives. Their precision in sound design ensured clear, crisp audio throughout the venue, while innovative lighting solutions transformed the space into a dynamic, immersive environment. This seamless integration of AV and lighting enhanced both the visual and auditory experience, leaving a lasting impression on attendees.
The team also demonstrated exceptional risk management, swiftly troubleshooting any technical issues and maintaining high-level support throughout the event. Their proactive approach ensured that every element functioned flawlessly, allowing the event to unfold without disruptions.
The success of the Merz Aesthetics Expert Summit Niagara 2024 underscores Byrne Production Services’ ability to deliver top-tier technical support on a global scale. Their collaboration with Gharens + Battermann and Merz Aesthetics showcased their commitment to excellence, making this event one of the year’s standout corporate gatherings.
Event Partner
Gahrens + Battermann GmbH
Company Website
Night Of Artists
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Company
VEGAs Event Group
Company Website
Summary of Event
Night of Artists 2024 was a high-profile, multi-day fundraising gala benefiting the Briscoe Western Art Museum in San Antonio, Texas. Designed to showcase the best in contemporary Western art, the event drew over 400 guests, including collectors, artists, philanthropists, and cultural enthusiasts from across the country. The event’s purpose was to raise critical funds to support the museum’s exhibitions, education programs, and community outreach initiatives.
Hosted across multiple unique indoor and outdoor spaces within the museum campus, the experience included a fine art auction, live panel discussions, sponsor presentations, and an immersive afterparty celebration. Our team was responsible for the full-scale technical production of the event, which included custom staging, multi-zone audio, live camera coverage, projection mapping, and lighting design that transformed the museum into a dynamic and immersive experience.
What set this event apart was its complexity and scale—from a 22-foot custom-built outdoor video wall to surround sound and lighting installations across three floors and multiple courtyards. Sponsor logos were projection-mapped onto a historic water tower and building walls, and the Hollywood-style entrance lighting created an unforgettable first impression for guests.
The event was not only visually stunning but operationally seamless. It exceeded fundraising goals and secured immediate rebooking for the following year. Night of Artists 2024 proved that nonprofit events can deliver high-end production value while making a lasting cultural impact.
Event Partner
Aria Productions
Company Website
Sequoia Annual Holiday Luncheon
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Company
Fantasy Sound Event Services
Company Website
Summary of Event
2024 marked Fantasy Sound Event Service’s 9th consecutive year planning and executing the audiovisual and lighting elements for Sequoia’s Holiday Luncheon. This annual event honors team members for their stellar accomplishments throughout the year. Sequoia truly values creating an immersive atmosphere for their employees with this luncheon, and the goal was to take the production to the next level.
The chosen theme was “The World is Yours,” a space-inspired concept that called for a dramatic and futuristic aesthetic with the help of audiovisual elements to
elevate the space. To bring this to life, Sequoia emphasized the need for a dark and space-like setting. With the use of black taffeta and large, star-studded drapery, deep purple LED uplights, clear lucite podiums, various light washes, and multiple screens and monitors to ensure complete visibility, the client’s vision was met to really capture the feeling of being amongst the cosmos.
Sequoia’s program seamlessly integrated skits, awards, and presentations, all supported by a custom audiovisual plan designed to prioritize the guests’ experience. Even with challenges such as limited setup time, the logistics of working at a new venue, and a change in client leadership, the Fantasy Sound team executed the event flawlessly, proving that with the right team, any space can be brought to life.